All businesses should have an adequate Emergency Preparedness and Response Plan or Emergency Action Plans (EAP). This procedure/plan should facilitate the actions that must be taken by workers during a workplace emergency. The aim of such a plan is to avoid injuries or damage during a case of emergency. The employer should always ensure they have an updated and adequate plan available to avoid injuries and damages.

A well-developed EAP should at least cover the following:

  • Emergency evacuations (in cases such as fire, floods, severe weather conditions, chemical spillage, etc.).
  • Chain of command (who will take charge during an emergency, such as senior manager).
  • Evacuation routes, exits, assembly points.
  • Procedures for assisting visitors and workers.
  • Specific tasks that should take place (e.g. switching off electricity, contacting the authorities, assisting the vulnerable, etc.).
  • How to account for all employees after the emergency.
  • Special equipment required for workers during emergency evacuations (e.g. respiratory protection, dust masks etc.).
  • Any workplace-specific considerations.

For more information and assistance on developing such plans, you can use the SIZA Guide to Health and Safety Management in Agriculture.